How To Run An Event

If you're reading this page, you're probably a Head of Committee or a Society President who wants to run an event. If not, you're probably looking for this page. Running an event in college is a fairly involved process and isn't really an exact science - it changes based on what kind of event you are organising. 

It basically comes down to a few basic things:

1. Getting a date in the Events Calendar

2. Deciding on what you're doing

3. Getting technical support from Tech Comm

4. Filling in paperwork

Every event needs to have one of these filled in: Event Notification Form, so here is a good place to start.

Other than that, pretty much everything you need to know about running an event can be found in THIS GUIDE (still a work in progress).

If you still have questions, please email the Events Officer at who will be more than happy to help you out!


Example Paperwork 

Feel free to use these as starting points, but only copy and paste if it's relevant to your event or activity!

Event Notification Form - VM Mardi Gras 2013

Christmas Events 2012 (Bar Party, Panto, Carols Service, Carols in the Bar, Children's Christmas Party) Room Plan

Fashion Show 2013 Room Plan

Michaelmas Ball 2012 Risk Assessment & Method Statement

Open Mic Night RA & MS (RA reusable but must be checked, MS must be checked)

Live Bands In The JCR RA  - reusable but must be checked, must be read through and signed off by a rep from each band/DJ and must have the correct dates/times.

Dancers in the JCR RA & MS

Christmas Bar Party 2012 RA & MS

BBQ RA (reusable provided the BBQ, fuel and location are exactly the same, just change the date/time)

Facepainting RA

Hired In Electrical Equipment Form

Pre-Event Checklist

Welfare Bop 2013 Clean Up/Decs Plan

Freshers' Week 2012 Noise Letter 

If none of these are what you're looking for, or if you're still confused, just contact the Events Officer at, who will probably be able to help :) 



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